Simplify Scheduling for Every Scenario

Automate fixture creation, optimise venue management, and adapt to changes effortlessly with PlayHQ’s scheduling tools. Keep everyone aligned in real-time, from administrators and volunteers to players and parents.

Get PlayHQ

What it means for your organisation

  • Cut Admin Hours – Intelligent auto-scheduling builds an entire season in minutes, freeing staff for higher-value work.
  • Deliver Pin-Point Precision – Conflict checks and rule validation wipe out human errors, so every game lands in the right slot first go.
  • Adapt on the Fly – Drag-and-drop changes instantly ripple through venues, teams and officials without manual rework.
  • Keep Everyone in the Loop – Timetables sync straight to the app and website, giving coaches, players and families real-time updates.
Dynamic image of athletes competing in a sport
High-energy image featuring athletes in athletic competition

What you need to know

Automated Scheduling
  • Fair for Any Format – Algorithms balance home/away, byes and travel across round-robin, pools, ladders and finals.
  • Set the Parameters Once – Lock in rest-day gaps, match frequency, venue blackout dates and team preferences; the scheduler obeys every rule.
  • No Clashes, Ever – Live resource checks stop double-booking of venues, officials or gear before it hits your calendar.
Venue and Resource Scheduling
  • Maximise Venue Utilisation – Smart slotting fills every field, pitch and court efficiently, cutting idle time to zero.
  • Stop Clashes Cold – Live conflict checks prevent double-booking of teams, officials or surfaces before they’re published.
  • Instant Venue Swaps – If a ground becomes unavailable, reschedule in one click and push updates to all parties immediately.
Real-Time Scheduling
  • Instant Alerts in Their Pocket – Push notifications and emails fire the moment a fixture changes, so nobody misses an update.
  • Live, Trustworthy Fixtures – Players, coaches and families always see the current schedule inside PlayHQ and on the web.
  • Weather-Proof Flexibility – Postpone, relocate or restart matches in seconds; the platform propagates the change everywhere automatically.
Support for All Competition Scheduling
  • All Formats Covered – Effortlessly schedule round-robin, knockout and group-stage comps from a single screen.
  • Bracket Builds Itself – Finals slots auto-populate using live ladders and results, no spreadsheet wrangling.
  • Plug-and-Play Mid-Season – Add late teams, handle forfeits or re-seed pools without restarting the draw.

Simple, Efficient Scheduling

1

Centralise Scheduling

Manage all fixtures, venues, and updates from one platform.
2

Automate Adjustments

Quickly adapt to changes while keeping everyone informed.
3

Boost Efficiency

Save time, reduce errors, and enhance participant satisfaction with reliable scheduling.
4

Stay Aligned

Ensure all stakeholders—administrators, coaches, and players—are always on the same page.

How PlayHQ Is Changing the Game for Our Customers

No items found.

Built for Security and Peace of Mind

PlayHQ ensures secure, reliable scheduling with ISO 27001 certification and 99.9% uptime. Keep your organisation and participants’ data protected while ensuring schedules remain accessible at all times.
ISO 27001 Certified
World-class standards for data protection.
99% Uptime
Your schedules remain accessible, even during peak activity.
Centralised Platform
Manage fixtures, updates, and notifications from one source.

Benefits for everyone in the game

Administrators and Competition Organisers

Automate fixtures, regrading, and compliance tracking for leagues and tournaments.

Clubs & Associations

Simplify operations, improve communication, and enhance the player experience with tools designed to meet the unique needs of clubs and associations.

Coaches & Managers

Organise your team, streamline communication, and focus on performance with tools designed to make your role easier.

Parents & Players

Access schedules, track progress, and receive live score updates with tools designed to make your sports journey seamless.

No items found.

Ready to simplify scheduling for your organisation?

Why PlayHQ is the Best Choice for Scheduling

PlayHQ simplifies scheduling with automation, real-time updates, and smart venue management. Save time, reduce errors, and provide participants with a seamless scheduling experience that adapts to every need.

Save Admin Time

Automate fixture creation, scheduling, and adjustments to reduce manual work.

Advanced Competition Management

Effortlessly handle fixtures, scoring, and player stats with features tailored to the unique structure of the sport.

Scalable and Reliable

Designed to support grassroots leagues, elite competitions, and everything in between.

Got questions?

Check out our FAQs for answers. Still need help?

How does PlayHQ save time for administrators with merchandising?

With Easy Merch, you can fully automate the stock, fulfilment, and reporting for TPF products. Custom items require manual management, but PlayHQ Shop streamlines the overall process.

How secure is my data with PlayHQ Shop?

PlayHQ is ISO 27001 certified, ensuring your data is stored securely and accessible only to authorised users.

Can PlayHQ integrate competition results with live scoring tools?

Yes. PlayHQ seamlessly integrates with live scoring tools, allowing match results and player performance stats to flow directly into standings and reports automatically.

Can we customise fixture rules and scheduling parameters?

Yes. Administrators can customise:

  • Match frequency and rest days
  • Venue preferences and rotations

Team home-and-away scheduling rulesThis flexibility ensures the competition meets your specific requirements.

How does PlayHQ ensure data accuracy for fixtures?

PlayHQ eliminates manual errors through automation, with live dashboards providing real-time visibility into fixtures and results.