Proven across multiple sports. Ready for yours.
One platform for registration, competition, payments and game day, built for governing bodies and configured to the way your sport is played. Trusted across major American football, rugby union, and field hockey sporting codes.
Governing bodies running their sport on PlayHQ
Built for every try, goal and touchdown. Set up for however you score.
Configured to the way your sport is played.
Every sport scores, fixtures and runs game day differently. PlayHQ configures to yours, starting from proven builds in rugby union, field hockey, American football, and basketball. Not a blank page.
- Results and standings configured to your scoring rules, whether games are decided by goals, tries or touchdowns
- Match formats set up for halves, quarters or periods
- Venue setup for grounds, courts and fields
- A sport-branded participant app on iOS and Android, carrying your brand, not ours
- Terminology configured to your market: standings, ladders or tables, divisions or conferences
- Online registration and payments for players, teams and families
- Split family payments and track outstanding balances
- Tournaments of any size, from one-day events to national championships
- Balanced fixtures generated automatically for leagues, conferences, tournaments and finals series
- Venue allocation without scheduling clashes, and instant notifications when fixtures change
- Participation and financial reporting across every club, league and venue
- Reporting that supports compliance, funding and affiliation
- One record per player across seasons, competitions and formats
- Player permits and transfers across teams, clubs and leagues, with approvals built in
- Suspensions managed in one place instead of spread across separate club systems
Four workflows. Four systems. One very long season.
Every season starts the same way. Registrations open and the inbox fills for a week. The draw gets built in a spreadsheet, then re-entered somewhere else. Clubs send through team numbers that change twice before round one. Scores arrive on Sunday night to be typed up by hand. Fees get chased, reconciled and transferred manually, every season, in every association, by people fitting it around a full-time job.
Very few organisations understand the challenges of a national governing body in the way that PlayHQ do.
On PlayHQ, they run as one.
Publish registration forms at every level of the hierarchy, carry participant records across seasons and collect fees at sign-up. The player who registers is the same player in the draw and in your participation numbers.
Create competition structures, grades and divisions, fixtures and finals across a full season. Venue management, clash management, transfers, permits, suspensions and grading are all handled in the platform rather than in a spreadsheet and a group chat.
Collect registration fees, memberships, game-day fees and merchandise payments, then distribute funds automatically through the organisational hierarchy. Instalments, refunds and reconciliation are included, with Xero integration for accounting.
Volunteer scorers enter results in real time from a device at the venue. Results, standings and statistics publish straight to your sport-branded mobile app and participant portal. No more Sunday night data entry.
A player registers, and they're in the draw. Their fees distribute themselves. Their score goes live on Saturday afternoon. Nobody opened a spreadsheet.
Find your sport
PlayHQ lives and breathes sport. We get your game. And, we work with you to understand your unique management needs. Whether you’re part of our community yet, or not, we can help your organisation, league or club streamline its processes and improve the way players experience your game.
Proven, season after season.
Games fixtured
Payments collected, split and distributed
Registrations processed
Across 15,000 clubs and 1,200 associations, for partners from around 20,000 registered participants upwards.
The questions we usually get asked first.
Our platform works for governing bodies from around 20,000 registered participants upwards, and the largest partner we run today sits at about 650,000. If you're below that starting point we can scope out suitability during a discovery call.
Plenty of the governing bodies we work with said the same before they moved. The useful question is whether today's setup will still work in five years, as participant expectations rise and reporting requirements tighten, and whether you'd rather choose the moment you change or have it chosen for you mid-season.
It's a fair consideration, and AI has reduced some development cost. What it hasn't touched is the domain knowledge underneath a production system. We've run competitions across cricket, basketball, netball, volleyball, field hockey and rugby union in six countries, and every sport has taught us something the last one didn't. That knowledge is in the platform because we've been through the seasons that produced it.
That's a reasonable starting point, and it's where several partners begin. Registration and participation analytics on their own will give you cleaner data than you have today. Competition management is there when you want it.
Configuration set at the governing body level flows down through associations, leagues and clubs. Rules you set at the top enforce themselves at the bottom, without chasing.
Our pricing is per registered participant. The number depends on your participant base and which parts of the platform you use. Following a discovery call, we'll be able to provide a custom quote.
Start with a conversation about your season.
Twenty minutes with someone who understands how community competitions are actually run, whether your season is played on a pitch, a court or a field. We'll ask how your season works today, where it breaks, and what you're being asked to report. If we're not the right fit for you, we'll say so.
