Your rugby season shouldn't live in a spreadsheet.
We're PlayHQ, the unified community sport management platform for governing bodies. Registration, competition, payments and game day run on one system, connected by one participant record.
Governing bodies running their sport on PlayHQ
Built for rugby union.
The scoring engine, competition structures and formats from age-grade rugby to senior club competition already exist. Implementation means configuring a working platform, not funding a development project. Your season is never our trial game.
- Rugby union scoring live, with bonus points and sin bins that pause with the clock
- Pitch and venue session setup for full club match days
- Sport-branded participant app, iOS and Android
- Configurable playing parameters for age-grade, women's and new formats
- Terminology configured to your market: standings, ladders or tables
- Online registration and payments for players, teams and families
- Split family payments and track outstanding balances
- Tournaments of any size, from junior festivals to national championships
- Balanced fixtures generated automatically for leagues, tournaments and multi-stage competitions
- Pitch allocation without scheduling clashes, and instant notifications when fixtures change
- Participation and financial reporting across every club, competition and ground
- Reporting that supports compliance and funding
- One record per player, with history and age grade
- Player permits and transfers across teams and clubs, with approvals built in
- Participant data in one place instead of spread across separate club systems
Four workflows. Four systems. One very long season.
Every season starts the same way. Registrations open and the inbox fills for a week. The draw gets built in a spreadsheet, then re-entered somewhere else. Clubs send through team numbers that change twice before round one. Scores arrive on Sunday night to be typed up by hand. Fees get chased, reconciled and transferred manually, every season, in every association, by people fitting it around a full-time job.
PlayHQ simplifies administration, strengthens compliance, and modernizes the participant experience, allowing clubs to spend less time managing systems and more time building strong, welcoming rugby communities.
On PlayHQ, they run as one.
Publish registration forms at every level of the hierarchy, carry participant records across seasons and collect fees at sign-up. The player who registers is the same player in the draw and in your participation numbers.
Create competition structures, grades and divisions, fixtures and finals across a full season. Venue management, clash management, transfers, permits, suspensions and grading are all handled in the platform rather than in a spreadsheet and a group chat.
Collect registration fees, memberships, game-day fees and merchandise payments, then distribute funds automatically through the organisational hierarchy. Instalments, refunds and reconciliation are included, with Xero integration for accounting.
Volunteer scorers enter results in real time from a device at the venue. Results, standings and statistics publish straight to your sport-branded mobile app and participant portal. No more Sunday night data entry.
A player registers, and they're in the draw. Their fees distribute themselves. Their score goes live on Saturday afternoon. Nobody opened a spreadsheet.
Find your sport
PlayHQ lives and breathes sport. We get your game. And, we work with you to understand your unique management needs. Whether you’re part of our community yet, or not, we can help your organisation, league or club streamline its processes and improve the way players experience your game.
Proven, season after season.
Games fixtured
Payments collected, split and distributed
Registrations processed
Across 15,000 clubs and 1,200 associations, for partners from around 20,000 registered participants upwards.
The questions we usually get asked first.
Our platform works for governing bodies from around 20,000 registered participants upwards, and the largest partner we run today sits at about 650,000. If you're below that starting point we can scope out suitability during a discovery call.
Plenty of the governing bodies we work with said the same before they moved. The useful question is whether today's setup will still work in five years, as participant expectations rise and reporting requirements tighten, and whether you'd rather choose the moment you change or have it chosen for you mid-season.
It's a fair consideration, and AI has reduced some development cost. What it hasn't touched is the domain knowledge underneath a production system. We've run competitions across cricket, basketball, netball, volleyball, field hockey and rugby union in six countries, and every sport has taught us something the last one didn't. That knowledge is in the platform because we've been through the seasons that produced it.
That's a reasonable starting point, and it's where several partners begin. Registration and participation analytics on their own will give you cleaner data than you have today. Competition management is there when you want it.
Configuration set at the governing body level flows down through associations, leagues and clubs. Rules you set at the top enforce themselves at the bottom, without chasing.
Our pricing is per registered participant. The number depends on your participant base and which parts of the platform you use. Following a discovery call, we'll be able to provide a custom quote.
Start with a conversation about your season.
Twenty minutes with someone who understands how rugby union competitions are actually run, from mini rugby to senior club competition. We'll ask how your season works today, where it breaks, and what you're being asked to report. If we're not the right fit for you, we'll say so.
